HR Tips: How to Support Employees During Ramadan

Ramadan is a significant time for Muslims across the world. It’s a month of fasting, praying, and self-reflection. Ramadan is a crucial part of the Islamic faith. That’s why many Muslim employees choose to fast at work, no matter how physically demanding it might be.

According to Islamic Relief, Ramadan is predicted to fall on 28 Feb 2025 (subject to the lunar sighting) and last for 30 days – ending with Eid-Ul-Fitr. Employers must take practical steps towards understanding what Ramadan entails and how to navigate HR concerns connected with the religious event.

Any wrong footings could result in religious discrimination claims, reputational damages, and even losing valuable employees. For further advice, contact one of our expert HR advisors free of charge today. 

Now, let’s look at HR tips employers can use to support Muslim employees during Ramadan.

What is Ramadan and why is it celebrated?

Ramadan is the 9th month in the Islamic calendar. It was believed that the Quran was revealed to the prophet Muhammad during this time. That’s why it’s celebrated as a significant time for Muslims.

During Ramadan, Muslims go through a personal, spiritual cleanse. They use this month to practice self-discipline, gratitude, and mindfulness. Muslims will:

• Observe fasting.
• Donate to charities.
• Promote community cohesion.
• Perform additional prayers.
• Minimise bad habits and behaviours.

Observing fasts during Ramadan is a common practice found across the world. So, employers should expect their Muslim staff to do the same. However, you must ensure your staff are able to practice their religious beliefs without facing any forms of bullying, harassment, or discrimination.

When is Ramadan this year?

Because Muslims follow the Islamic calendar, Ramadan doesn’t have a set date per year. It’s based on the moon rather than the sun which is used for the Gregorian calendar.

So, it’s hard to know exactly when Ramadan or Eid will fall per year. Once the moon is sighted, Muslims are able to celebrate Ramadan and Eid.

Ambiguity with the dates can be hard to navigate from an HR perspective. Employers should keep a close eye on any updates themselves. From here, you’ll be able to plan ahead for upcoming HR or business predicaments.

What legal rights apply to employees during Ramadan?

Employment law doesn’t specifically highlight legal regulations that employees have during Ramadan. However, there are certain rights that apply all year round that may apply during this month. For example:

The Equality Act 2010

The Equality Act 2010 states all employees are protected from religious and belief discrimination, as it’s one of nine protected characteristics. Not allowing employees to reasonably practice religious beliefs or evens suffering from harassment and discrimination could lead to legal consequences. Employers could face costly, lengthy, and complex employment tribunals as a result.

Employers also have a legal obligation to make reasonable adjustments that aim to prevent, minimise, or even eliminate harassment. Today’s climate is ridden with religious-related hate crimes and Islamophobia. So, take Ramadan as a month to raise awareness and show support to your Muslims employees.

The Employment Right Act 1996

The Employment Right Act 1996 covers legal terms on workplace performance and medical capability. Fasting employees are less likely to work at their best due to a lack of sufficient food, water, sleep, and rest.

Employers should be aware of the impact fasting can have on their Muslim staff. Before the month starts, identify work areas where you can provide accommodations to support them.

HR tips on supporting employees fasting during Ramadan

Ramadan is a special time for Muslims around the world; and many celebrate the holy month in their own ways. Employers should uncover what Ramadan entails for their business and any HR concerns they may need to navigate around. Let’s look at HR tips employers can use to support their Muslim staff during Ramadan:

Create a Ramadan management policy

The first step employers can take is creating a Ramadan management policy. This policy will highlight what Ramadan is, as well as how your business plans to support employees who’ll be fasting during this time.

It’s also a good idea to highlight how line-managers should support their subordinates during this month. This can range from raising awareness on Ramadan to allowing leave requests for Eid-Ul-Fitr.

Hold open support channels

For some people, Ramadan can be a stressful, lonely, and even emotional time. For example, new Muslim reverts may end up fasting alone especially if they haven’t found a community to celebrate with. You might even have international employees who’ll be celebrating Ramadan away from their family for the first time.

Hold open support channels for employees, so they can speak about any issues they’re facing during Ramadan. These could be informal chats with managers or professional advice from qualified counsellors. Support like this can help strengthen employee relations within the business.

Consider leave requests

Possibly the biggest requests your HR teams will face during Ramadan relates to annual leave. Some Muslim employees may request time off so they can concentrate on the true elements of the holy month.

For example, the last 10 days of Ramadan are particularly special: specifically, the 27th night, known as ‘Laylat-Ul-Qadr’. After Ramadan ends, Muslims celebrate Eid-Ul-Fitr which commemorates the end of fasting. It’s important to note that Muslims have two Eid dates per Islamic year. Meaning, they may request time off for both events.

Promote an inclusive work environment

There isn’t a better time to champion diversity and inclusion than during Ramadan. As a business, there are so many ways to show support to Muslim staff.

Employers can offer make reasonable adjustments for prayer breaks or offer rest rooms. Non-Muslim employees may volunteer to fast alongside their colleagues, either for a day or the entire month. You could even host an office Ramadan/Eid party (so long as there’s halal food and non-alcoholic drinks).

Raise awareness for non-Muslim colleagues

With the current rise in Islamophobia and religious-related hate crimes, supporting Muslim employees has become even more crucial. Employers should seek advice on how to raise awareness to show support for Muslim employees during troubling times.

Start by clearing up any questions non-Muslim employees may have about Ramadan. Deal with any misunderstandings or even microaggressions relating to fasting. Being asked ‘…not even water...’ for the umpteenth time can be testing for anyone – let alone someone who’s fasting. With the right steps, you’ll be able to promote support and respect for all employees of all religions and beliefs.

Get expert advice on supporting employees during Ramadan with Peninsula

Ramadan is a holy month for Muslims all around the world. Most likely, your Muslim employees will practice fasting during their work hours, despite any hardships they could face. Employers need to understand their legal responsibilities for fasting employees.

Peninsula offers expert advice on supporting employees during Ramadan. Our 24/7 HR advice is available 365 days a year. Want to find out more? Book a free chat with one of our HR consultants. For further information, call 0800 051 3685.

Sources

Ramadan 2025 with Islamic Relief | Islamic Relief

Employment Rights Act 1996 | GOV