Free Job Termination Letter Template

There are many rules you must follow when giving an employee their notice of termination.

However, there are other things that will help to protect your business which aren’t set out as legal requirements. Such as providing the employee a notice of termination of employment letter. If you're unsure of where to start, you can download our free job termination letter template to make the process as easy as possible.

Peninsula provides total support on any HR or Health & Safety issue you have. From unlimited advice to our full documentation and risk assessment services, we'll ensure compliance at all times, contact us today.

Alongside this, we offer 24/7 advice when you need to create a letter of termination before dismissing an employee. Get your termination letter template UK now.

What is a termination of employment letter?

A termination letter is a formal letter to notify other parties of the end of an employment contract.

Employers or employees can initiate the termination, but for this guide we’ll cover what an employer should include in their notice of termination to a member of staff.

An employer’s notice of termination letter should include:

• The date the letter is written.
• Inform the employee of your decision.
• Reasons for dismissal.
• Their last day of employment (also known as the effective date of termination).
• Confirmation of final pay and arrangements for unused holidays, along with other end of contract details.
• Information regarding the return of company property.

Download our free termination of employment letter UK now and stay legally compliant when dismissing an employee.

Why it’s important to provide a termination letter

Terminating an employee’s contract can be difficult and awkward. It’s easy to say the wrong thing when trying to comfort a long-term employee. So it's vital you write a termination letter. Providing a letter should make up part of your overall dismissal process.

Having a termination of employment letter makes sure all the correct information is passed on to the employee.

Additionally, you need to provide valid reasons for ending someone’s employment contract. This is to prevent unfair dismissal, wrongful dismissal and discrimination. Having a record of these reasons in writing will protect you if the employee takes the termination to tribunal.

The list of fair reasons for dismissal includes:

• Conduct: harassment, damage to property, etc.
• Competence: their capability to complete the job.
• Redundancy: if you need to reduce the workforce.
• Breach of statutory restriction: loss of right to work in the UK or loss of license required for them to carry out a role.
• Some other substantial reason (SOSR): A substantial reason not covered by the other potentially fair reasons. For example, a breakdown in relationships between employees that can’t be fixed.

Download our free job termination letter template and ensure total legal compliance.

How to write a letter for termination of employee

Providing notice of termination of contract with a letter of termination will:

• Confirm reasons for termination of employment.
• Provide records for your company.
• Give employees all the information they need.
• Information of what will be included on their final paycheck.

Your notice of termination letter should include the reasons for the termination, the employee’s end date and the notice period required. This should meet the minimum period of notice for terminating employment and should be covered in the employment contract.

If you are providing payment in lieu of notice, the termination date is immediate.

Download our termination of employment letter template today, and avoid acting against employment law and the potential for claims to be made against you in the future.

Download our termination of employment letter example

You can download our free job termination letter template by entering a few details below. Providing a termination of employment letter when dismissing an employee should make up part of the process.

Our dismissal letter template UK will help you stay legally compliant throughout, meaning you'll avoid claims being raised against you.

After that, you just need to add the employee details to the template, and you have a termination of employment letter ready to use. Get your termination of employment letter UK now.

For more specific help with your employment needs, get in touch with us by calling 0800 158 2313.

Disclaimer: This template is provided ‘as is’ and Peninsula Business Services Ltd excludes all representations, warranties, obligations and liabilities in relation to the template to the maximum extent permitted by law.

Peninsula Business Services Ltd is not liable for any errors or omissions in the template and shall not be liable for any loss, injury or damage of any kind caused by its use. Use of the template is entirely at the risk of the User and should you wish to do so then independent legal advice should be sought before use.

Use of the template will be deemed to constitute acceptance of the above terms.