A statement of fitness for work is aimed at advising whether patients are capable of returning to your business after a period of sick leave. It’s important your business understands how this process works if an employee is on an extended period of sick leave. Our guide explains the full details for a returning employee.
Understanding a doctor’s fit note
Some employers (food handling businesses for instance) require employees to self-certify by completing a fitness to work assessment form, which the employer provides to employees along with instructions about when it is appropriate to use it. On the other hand, if your employee is off sick for an extended period, they will likely need to go and see a doctor who will certify the reasons for the absence from work and the expected date of return to work. The “fit note” (the informal phrase for it) documents whether your employee is well enough to return to work. In the note, the medical professional will generally state that:
- The employee can return to work, or
- A return to work is possible if the doctor’s advice is followed, or
- The employee is not fit to return to work.
The doctor can also add additional information to the fit to work certificate detailing the extent of the illness or injury. For example, the doctor may discuss your employee’s ability to function due to their condition. The doctor can also recommend that your business introduce ways to make the employee’s life easier on their return. This can include:
- Flexible work hours for a more phased return to work.
- An amendment to regular duties that may now be difficult for them.
- Training or support from colleagues for extra support.
A doctor’s fit to work medical assessment should explain the relevant information you need to fully understand what your business needs to do. Assessments can also take place over the phone—or in a more detailed written report by a healthcare worker.
Benefits of having fit for work employees
A fit to work letter is a useful document to have when an employee is returning to work. It should help clarify the extent of the employee’s illness and what the employee will be capable of on their return to work. However, you should be careful not to hurry your employee back into work before they’re properly recovered. If they’re not fit for duty, then you can risk worsening the situation by aggravating their illness or injury. As such, use a period of sick leave to let your member of staff fully recover. Then, when they do return, you can be certain they’re in the best possible physical condition. They’ll also have a better state of mind—a positive mentality to do their job, rather than feeling they have to work around their health condition. Follow the link for further advice on how to deal with long-term absences due to illness.
Need our help with sick leave?
Has an employee provided a fit to return to work certificate (Ireland)? Our HR and employment law experts can answer any questions you have to ensure your business stays fully compliant. Speak to an expert today on 1800 719 216.
