The issue of BYOD (Bring Your Own Device) is very topical at the moment with many people having different schools of thought; it's bad, its good, increases productivity, confidentiality issues, etc. etc. However the other concern with these is the Health and Safety concerns of bringing a device tot he workplace which may not be fit for purpose.
Almost everyone knows that electrical equipment used in the course of work must be manufactured to current standards and be safe for its intended use. To avoid the risk of electric shock fixed and portable electrical equipment must be maintained so that it remains safe and fit for use.
Fixed electrical installations must be examined and tested by a competent qualified electrical contractor according to a schedule. Different frequencies apply to different premises according to exposure and use of the equipment and the risk of harm to people. That should account for the sockets that the portable appliances are connected to, but what about the items themselves?
PAT Testing
Portable and transportable electrical equipment, hand tools, kettles, hand-lamps, printers, vacuum cleaners etc. also need to be looked after and their electrical safety maintained. You may have heard of PAT testing (Portable Appliance Testing), often believing that it has to be carried out as a formally recorded test at least once every year. This as we have said time and time again is not true. Checks can be done in-house and an annual test is not always required. The checks required and their frequency depend entirely on the use of the equipment, how often it is moved in practice, the wear and tear to which it is subjected, the environment it is being used in and the risk to people using it.
Employer Advice
If employers take a sensible approach; their equipment maintained and checked at an appropriate frequency. They will not be over-burdened by the requirement and will not face completely unnecessary overheads and costs. One area that employers should take great care is that of any electrical equipment brought into work by members of their workforce. If it is used, it is defined as work equipment and the employer is responsible for ensuring its safety. More often than not this equipment is brought in by workers for their personal convenience and comfort. It commonly includes kettles, toasters, microwave ovens, portable heaters and fans.
They are often appliances that have just been replaced or are unwanted at home, sometimes at the end of their useful life. To avoid the risks from this second-hand, untested equipment most employers have an outright ban on their use. If the equipment really is necessary for the welfare and comfort of the workforce it should in any case be provided by the employer.
Providing the equipment gives them control over the equipment, its use and its maintenance. However, if an employer chooses to let employees use their own electrical appliances they must accept full responsibility for its maintenance and safety. They must include it in their portable appliance testing arrangements. If it is used in the course of your business the enforcing authorities will not accept the excuse that “it’s not mine”.
As we mentioned this is a hugely topical issue but there are concerns for employers and areas that they must accept liability for.
